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Meeting Room Rentals

Small Business BC offers convenient and affordable meeting room rental spaces at our Vancouver office located near City Hall. We have a variety of light-filled spaces to rent, ranging from large boardroom flex spaces to welcoming meeting rooms. You can configure each into a style that suits your needs, with conveniences like Wi-Fi and Smart TVs with Zoom Room capability included in our rates.

We are located in the West Office Tower at 550-555 West 12th Avenue, inside the City Square Mall. This convenient setting is two blocks from Broadway-City Hall Skytrain Station, with easy connections to anywhere in the Lower Mainland. Learn more about our rooms below, and fill out our inquiry form to connect with our team.

Rooms are available Monday to Friday, from 8:30 am to 5 pm.

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Jade Boardroom

Our modern Jade Boardroom is the largest of our rooms. It can be configured in multiple ways including a boardroom set-up, a theatre-style set-up, or a flexible party set-up. The Jade Boardroom is a fully equipped Zoom Room with dedicated controls, a speaker’s podium, wide microphone placement, and a speaker tracking camera.

Dimensions: 19 feet by 25 feet

Capacity: Up to 20 people

Layout: Classroom, Boardroom, or Flex

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Cedar Boardroom

Our Cedar Boardroom is perfect for smaller groups while providing all the functionality of a larger boardroom. West-facing floor-to-ceiling windows bathe the room in natural light. It’s a dedicated Zoom Room with speaker tracking camera.

Dimensions: 12 feet by 16 feet

Capacity: Up to 6 people

Layout: Boardroom

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Dogwood Boardroom

Perfect for smaller meetings, our Dogwood Boardroom has south-facing windows and large screens for presentation purposes. It’s a fully configured Zoom Room with a speaker tracking camera.

Dimensions: 12 feet by 15 feet

Capacity: Up to 5 people

Layout: Boardroom

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Spirit Boardroom

Our multi-functional Spirit Boardroom is a comfortable option for small groups. This room features dramatic views of the North Shore Mountains and Downtown skyline.

Dimensions: 10 feet by 16 feet

Capacity: Up to 6 people

Layout: Boardroom

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Frequently Asked Questions

Setup of space, access to restrooms, Internet access (wireless), TV screen with easy integrated Zoom technology, white boards and markers (when requested). Each room is configured with Zoom access with a speaker tracking camera. Please bring your own laptops, as we do not provide access to computers, and your own printed documents as we will not provide access to printers.

We welcome outside catering; however, the booking organization is responsible for all catering arrangements. Small Business BC can recommend caterers upon request.

Our meeting rooms have built-in video conferencing technology specific to Zoom. The use of other meeting software (e.g., Microsoft Teams or Webex) may be accommodated in the Jade Boardroom only. Please let us know which meeting software you will use.

Our meeting rooms are glass wall enclosed spaces within our Small Business BC office and sound interference is minimal to none.

Early access for set up or equipment testing is not complimentary and must be included in your booking time. Small Business BC can assist with the setup of tables and chairs. The room will be set in a Boardroom style (tables and chairs facing each other). The Jade Boardroom can also be set in a Classroom style (rows of tables and chairs). Small Business BC can also support you in connecting to the TV screen and Zoom technology.

The booking organization must leave the room orderly and any SBBC equipment undamaged. There will be disposal bins in the room.

Ensure you have Zoom downloaded to a computer you plan to bring to facilitate connection to our integrated Zoom technology.

Small Business BC has undergone an accessibility audit (Summer 2022) and has received an evaluation ranking equivalent to “Accessibility Certified” based on Rick Hansen Foundation Accessibility Certification guidelines at the time. SBBC is committed to improving its accessibility and welcomes feedback from our community.

We respectfully acknowledge our place of work is within the ancestral, traditional and unceded territories of the Xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and səl̓ilwətaʔɬ/sel̓ílwitulh (Tsleil-Waututh) and that we serve the Peoples of the many Nations throughout British Columbia.